PRIVACY POLICY

What personal data we collect about you:

  • Only what you provide us with: your name and contact details, applicant details to be provided to EU IPO;
  • When you pay – we may see the money sender details;
  • What else you submit.

What do we do with this data?

Process your request and answer you, prepare application and submit it to EU IPO or WIPO;

  • We might remind you once;
  • No newsletters or any additional marketing.

To whom we might transfer your data:

  • EU IPO or WIPO – the mandatory applicant data;
  • Our national tax authorities or bank, if they request for AML purposes.

GENERAL INFORMATION

Law Firm of L. Beinorienė and TM Reach, MB (a company we use to administer payments), corporate code 305599795, both of which are located at office address B.K. Balučio g. 3C, LT-11311 Vilnius, the Republic of Lithuania (hereinafter – Data Controller), by this privacy policy (hereinafter – the Privacy Policy) establishes the terms and conditions for personal data processing at the company managed by the Data Controller, when using the website https://registertm.eu  (hereinafter – Website). The terms and conditions established in the Privacy Policy shall apply each time when the website is visited, regardless of the device (computer, mobile phone, tablet, TV, etc.) you use.

It is very important that you read the Privacy Policy carefully, because each time when you visit the Data Controller’s Website, you agree with the terms and conditions described in this Privacy Policy.

By submitting his (her) personal data (including data provided directly or indirectly when visiting the Website), the Data Subject agrees and does not object to their control and processing by the Data Controller for the purposes and according to the procedure specified in this Privacy Policy and in the Data Subject’s consent and provided for by legal acts.

Persons younger than 16 years may not submit any personal data through Website of the Data Controller. If you are a person younger than 16, before submitting personal information you must obtain consent of your parents or other lawful guardians.

Personal data – any information relating to an identified or identifiable natural person (‘Data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, religious, economic, cultural or social identity of that natural person.

Representative – a person representing Clients, the Data Controller’s Partners, Service providers, both natural and legal persons.

Applicant – a person who shows interest in registering trade mark or design or wishes to contact the Data Controller on other matters.

Data Subject – for the purposes of this Privacy Policy – the Representative, Applicant, Client, Partner, Service Provider, Persons calling by phone or any other natural person whose personal data are processed by the Data Controller.

Data Subject’s consent – any freely given, specific, informed and unambiguous indication of the Data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

EU IPO – European Union Intellectual Property Office, the European Union (EU) agency responsible for managing the EU trade marks (EUTMs), the registered Community design (RCDs), the Geographical Indications (GIs) for craft and industrial products and the European and international cooperation in the field of intellectual property (IP), as well as the European Observatory on Infringements of Intellectual Property Rights, located at Avenida de Europa, 4, 03008 Alicante, Spain.

Client – a person who concludes the agreement (including online) with the Data Controller for services of registering trade mark and design.

Partner – a natural or legal person cooperating with the Data Controller or concluding a cooperation agreement with the Data Controller (e.g., on IT tool development).

Service Provider – a natural or legal person who can offer or offers goods, services or works to the Data Controller and who cooperates with the Data Controller or has concluded an agreement with the latter on sale of goods, services or works.

Personal data processing – any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

WIPO - the World Intellectual Property Organization (WIPO) is the United Nations agency that serves the world’s innovators and creators, ensuring that their ideas travel safely to the market and improve lives everywhere, located at 34, chemin des Colombettes, CH-1211 Geneva 20, Switzerland.

The Data Controller shall collect personal data in accordance with requirements of applicable legal acts of the European Union and Republic of Lithuania, as well as instructions of controlling authorities. All reasonable technical and administrative measures shall be applied to protect data collected on Data Subjects against loss, unauthorised use or alterations.

This Privacy Policy has been drawn up in compliance with Regulation (EU) 2016/679 of the European Parliament and of the Council (of 27 April 2016) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter – the General Data Protection Regulation), the Law of the Republic of Lithuania on Legal Protection of Personal Data, other legal acts of the European Union and the Republic of Lithuania. The terms used in the Privacy Policy shall be understood as they are defined in the General Data Protection Regulation and in the Law of the Republic of Lithuania on Legal Protection of Personal Data.

WHAT INFORMATION WE COLLECT ABOUT YOU

The information directly provided by you.

The information about how you use our Website.

If you visit our Website, we also collect the information which discloses the specifics of use of the services provided by us or automatically generated statistics on visits. More information is provided in the ‘Cookies Policy’.

You may decide not to provide to us certain information; however, when registering a trade mark or design applicant details must be notified.

PERSONAL DATA PROCESSING FOR THE PURPOSE OF REGISTRATION OR RENEWAL OF TRADE MARK OR DESIGN

 Processing of personal data of Clients (their Representatives). The Data Controller shall process the following personal data of Clients (Representatives) a:

  • First name;
  • Family name;
  • Represented person (connection with the represented person);
  • Position;
  • Phone number;
  • E-mail address;
  • Other information necessary to be indicated in the Trade Mark or Design Registry.

Data are obtained directly from Clients when performing the agreement concluded with the Client and/or from other third parties connected with the Data Subject.

We undertake not to transfer your personal data to any unrelated parties, except for the following cases:

  • To EU IPO or WIPO – for trade mark or design registration purposes (applicant data);
  • Having obtained the Client’s consent for personal data disclosure;
  • In implementing the legitimate interests of the Data Controller (e.g., in the case of tax declarations);
  • Disclosure of the data to authorised bodies (e.g., tax authorities) according to the procedure established by legal acts.

The Data Controller may transfer personal data of Clients and other Data Subjects to Data Processors not specified in this Policy who provide services (carry out works) to the Data Controller and process personal data of Clients and Data Subjects on behalf of the Data Controller (e.g., companies providing accounting services). Data Processors may process personal data only according to the Data Controller’s instructions and only to the extent necessary for the proper fulfilment of contractual obligations. If the Data Controller involves data processors, the Data Controller shall take all necessary measures to ensure that the data processors have in place appropriate organisational and technical security measures and maintain secrecy of personal data.

Personal data processed on the basis of the Data Subject’s consent expressed when submitting personal data, and/or performance of the agreement concluded with the Data Subject (Article 6(1)(a)  and (b) of the General Data Protection Regulation).

PERSONAL DATA PROCESSING FOR THE PURPOSES OF CONSULTATION OR FULFILMENT OF A QUERY

Processing of personal data of Applicants, including Persons calling the Data Controller, for the purpose of a consultation, submission of a query and/or for other purposes. The Data Controller shall process the following personal data of Applicants, including Persons calling by phone:

  • Forename;
  • Surname;
  • Phone number;
  • E-mail address;
  • Position;

Personal data of Applicants shall not be communicated to third parties.

Personal data for the purposes of a consultation, submission of a query shall be processed on the basis of consent expressed when submitting personal data (Article 6(1)(a) of the General Data Protection Regulation).

WHAT WE DO TO PROTECT YOUR INFORMATION

Personal data shall be protected against loss, unauthorised use and changes. We have implemented organisational and technical measures to protect all information collected by us for the purposes of provision of services. Please be reminded that despite appropriate actions taken by us to protect your information, no website, online transaction, computer system or wireless communication is completely secure.

The Data Controller shall apply different periods of storage of Personal data in observance of requirements of legal acts and according to personal data processing purposes.

Personal data storage period:

Personal data processing purpose

Period of storage

Processing of Data Subjects’ personal data for the purposes of consultation, fulfilment of a query

1 (one) year from the day of the consultation, fulfilment of the query, except where the Data Subject applies for provision of the Data Controller’s services. In such case, the general time limit of 10 (ten) years shall apply.

Processing of personal data of Clients

The term of validity of the agreement and 10 (ten) years after its expiration.

Exemptions from the periods of storage may be applied to the extent they do not infringe the rights of Data Subjects and are in compliance with legal requirements.

On expiration of the established time limits, unless they have been extended, the data shall be destroyed in a manner which prevents them from being recovered.

YOUR RIGHTS

The Data Subject whose data are processed in the Data Controller’s activities shall have the following rights:

  • The right to know (be informed) about the processing of his (her) data;
  • Right to access own data and know how they are processed;
  • Right to rectification of personal data or to supplement incomplete personal data having regard to the purposes of their processing;
  • Right to erasure (‘right to be forgotten’), i.e. to stop actions of processing of own data (except for storage);
  • Right to restriction of processing of personal data under a valid reason;
  • Right to data portability, where the Data Subject has provided his (her) personal data to the  Data Controller in a structured, commonly used and machine-readable format;
  • Right to object to processing of personal data when they are processed or intended to be processed for direct marketing purposes including profiling to the extent related to such direct marketing;
  • Right to lodge a complaint with the State Data protection Inspectorate of the Republic of Lithuania.

The Data Subject shall have the right to submit to the Data Controller in writing any request or order concerning processing of personal data in one of the following ways: deliver directly to the address: B. K. Balučio g. 3C, Vilnius, Lithuania; by e-mail: tm@registertm.eu

Having received such a request or order the Data Controller shall, not later than within one month from the date of request, submit the answer and carry out or refuse to carry the actions specified in the request. Where appropriate, the specified time limit may be extended for two more months, considering the complexity and number of requests. In such case, the Data Controller shall notify the Data Subject about such extension within one month from the date of request, also specifying the reasons for the refusal.

The Data Controller may refuse enabling data subjects to implement the above specified rights, when in the cases established by laws it is necessary to ensure the prevention, investigation and identification of crimes, infringements of business or professional ethics, and the protection of rights and freedoms of the Data Subject or other persons.

THIRD PARTY WEBSITES, SERVICES AND PRODUCTS ON OUR WEBSITE

The Data Controller’s Website may contain advertising banners of third parties, links to their websites and services which are not controlled by the Data Controller, e.g., a link to the Data Controller’s Facebook profile. The Data Controller shall not be responsible for the safety and privacy of the information collected by third parties. You must read the privacy provisions applicable to third party websites and services which you use.

If you provide your personal data using Facebook, we understand that you give your consent to us to get in touch with you by the specified contact phone number or e-mail and to submit the offers of services.

FINAL PROVISIONS

Supplements or amendments to the Privacy Policy shall enter into force from the day of their publication on the Website.

When the Data Subject uses the Website and of services provided by the Data Controller after supplementing or amending the Privacy Policy, it shall be considered that the Data Subject does not object to such supplements and/or amendments.

CONTACT US

If you have any questions concerning the information provided in this Privacy Policy, you are kindly invited to get in touch with us by tm@registertm.eu.

Updated on 2024-12-05